Careers
Account Manager – Tradeshows + Events Division
West Deptford, NJ Headquarters
Job Description
The Account Manager’s – TRADESHOWS + EVENTS DIVISION – role is to ensure that client needs are met by guiding and managing day-to-day, account tactical and logistic activities and by maintaining an effective level of direct contact with assigned clients, internal team members and any relevant outside vendors. The Account Manager shares responsibility for the account’s profitability and reports directly to their assigned Account Executive
Duties
- Ensures client relations are positive and stable; and that the Account Executive is immediately informed of any potential challenges with the client/company relations, budget overruns, etc.
- Provides clients clear access to Art Guild’s executive management team as necessary.
- Reviews conceptual designs to ensure client’s brand, experiential marketing and channel objectives remain in focus.
- Reviews estimates, drafts SOW, quotation, and agreement documents to ensure client expectations and budget requirements are met and profitability is maintained.
- Initiates job opening, work order entry, change order processing and all internal project communications via the company’s work order system
- Effectively tracks and monitors change order requests, obtains/reviews estimates, drafts related SOW quotation, and agreement documents.
- Creates/reviews project plans, timelines, engineering drawings, and logistic/deployment plans before submitting to the client or operations.
- Participates/leads project kick-off, status and kick-out meetings.
- Monitors account receivables and client past due aging.
- Assists in assembling and preparing – on a monthly basis – all invoicing documentation including, internal estimates, client-signed agreements, change orders, client initiated POs, job cost reports, detailed back-up of charges, gross margin calculation sheet and invoice request.
- Ensures financial management of projects meets company standards.
- Show supervision and on-site management as required by client.
- Meets with Account Executive on a regular basis to review activities.
- Participates in company/client performance reviews.
Job Requirements
- Three to five years of directly related experience and a Bachelor’s Degree or similar educational achievement preferred.
- Excellent written an oral communication skills.
- Facility with Microsoft Office suite.
- Strong team player.
- Ability to travel to shows around the country as necessary.
If you are qualified and interested in this position send your resume to Tom Iacovone at tiacovone@artguildinc.com
About Art Guild
Art Guild has been in business since 1923, evolving to become a full-service provider of face-to-face marketing and educational programs for some of the country’s most prominent corporations and institutions. With locations in Philadelphia, New York, Delaware and Las Vegas, a network of international partners, 220 employees and over 700,000 square feet of manufacturing and storage space, Art Guild can support the largest and most complex programs. Our expert staff and full suite of tradeshow related services allows customers to simplify their vendor mix while gaining speed, brand consistency, and cost efficiencies.
Account Coordinator – Tradeshows + Events Division
West Deptford, NJ Headquarters
Job Description
The Account Coordinator’s – TRADESHOWS + EVENTS DIVISION – role is essentially to support the Account Manager (see description above) by helping with some of the more administrative and clerical duties. Like the Account Manager, the Account Coordinator helps ensure client needs are met by managing day-to-day, account tactical and logistic activities and by maintaining an effective level of direct contact with assigned clients, internal team members and any relevant outside vendors. The Account Coordinator reports to their assigned Account Manager.
Duties May Include Any Mix of the Following
- Ensures client relations are positive and stable and that the Account Manager is immediately informed of any potential challenges with the client/company relations, budget overruns, etc.
- Reviews conceptual designs to ensure client’s brand, experiential marketing and channel objectives remain in focus.
- Reviews estimates, drafts SOW, quotation, and agreement documents to ensure client expectations and budget requirements are met and profitability is maintained.
- Initiates job opening, work order entry, change order processing and all internal project communications via the company’s work order system
- Effectively tracks and monitors change order requests, obtains/reviews estimates, drafts related SOW quotation, and agreement documents.
- Creates/reviews project plans, timelines, engineering drawings, and logistic/deployment plans before submitting to the client or operations.
- Participates in kick-off, status and kick-out meetings.
- Monitors account receivables and client past due aging.
- Assists in assembling and preparing all invoicing documentation including, internal estimates, client-signed agreements, change orders, client initiated POs, job cost reports, detailed back-up of charges, gross margin calculation sheet and invoice request.
- Helps ensure financial management of projects meets company standards.
- Show supervision and on-site management as required by client.
- Meets with Account Manager on a regular basis to review activities.
- Participates in company/client performance reviews.
Job Requirements
- One to three years of directly related experience preferred, and or a Bachelor’s Degree or similar educational achievement.
- Facility with Microsoft Office suite
- Excellent written an oral communication skills.
- Strong team player.
- Ability to travel to shows as necessary.
If you are qualified and interested in this position send your resume to Tom Iacovone at tiacovone@artguildinc.com
About Art Guild
Art Guild has been in business since 1923, evolving to become a full-service provider of face-to-face marketing and educational programs for some of the country’s most prominent corporations and institutions. With locations in Philadelphia, New York, Delaware and Las Vegas, a network of international partners, 220 employees and over 700,000 square feet of manufacturing and storage space, Art Guild can support the largest and most complex programs. Our expert staff and full suite of tradeshow related services allows customers to simplify their vendor mix while gaining speed, brand consistency, and cost efficiencies.
Las Vegas Junior Account Manager – Tradeshows + Events Division
Job Description
- Communicate customer needs internally & follow up
- Production & job processing support
- Invoicing & payment follow up
- Maintain graphics & client-owned inventory
General Job Description & Responsibilities
- Point of contact and follow up for client needs, internally and between Art Guild offices
- Work with clients and Art Guild team members to determine requirements for shows including:
- Workup booth pricing from approved annual price lists and update as required
- Draw booth layouts as required
- Gather graphic information to produce graphics
- Work with Account Executive / Manager, Project Manager and Production Manager to expedite projects and assist / back-up Production as needed
- Assist with bid proposals, designs, and estimates as required
- Invoice clients and make collection calls as required
- Maintain client correspondence files and post-show filing
- Learn about, manage and implement all portions of company modular metal extrusion system used for tradeshow booths or events
- Create work orders, open jobs, run job reports, and track job costs in system as required
- Input client orders into database and graphics spreadsheet as required and submit client documentation to production
- Prepare and update job tracking sheets and create client location show maps as needed
- Coordinate graphics for shows and maintain graphics inventory
- Coordinate client owned material for shows and maintain client owned inventory
- Prepare production folders as needed to include client correspondence, pull lists, setup drawings, and review / prepare processed folders for show floor
- Prepare supervisor binders and office kits as needed
- Coordinate show services, show travel arrangements, and assist with trailer spreadsheets
- Coordinate and oversee outside sub-contractors and suppliers as required
- Travel to show sites and provide show floor supervision as required
- Follow up and interact with clients during shows
- Provide administrative support and assistance for Art Guild’s facility to include maintaining office supplies, FedEx & UPS shipping coordination, petty cash, monthly accounting reports, etc.
- Other responsibilities as required
Job Requirements
- Some college preferred
- Excellent written, verbal and listening skills
- Strong organizational skills
- Great team player
- Ability to travel
If you are qualified and interested in this position send your resume to Todd Miller – General Manager Las Vegas – at tmiller@artguildinc.com
About Art Guild
Art Guild has been in business since 1923, evolving to become a full-service provider of face-to-face marketing and educational programs for some of the country’s most prominent corporations and institutions. With locations in Philadelphia, New York, Delaware and Las Vegas, a network of international partners, 220 employees and over 700,000 square feet of manufacturing and storage space, Art Guild can support the largest and most complex programs. Our expert staff and full suite of tradeshow related services allows customers to simplify their vendor mix while gaining speed, brand consistency, and cost efficiencies.
Account Manager – Retail Displays + Fixtures Division
Duties
- Ensures client relations are positive and stable and that the Vice President, Client Partnerships is immediately informed of any potential problems with the client/company relations, meeting client schedules, or other material impacts.
- Initiates job opening, change order processing and all internal project communications via company protocol.
- Develops client Scopes of Work (SOW), drafts price quotations and communicates client agreement documents as required.
- Effectively tracks and monitors change order requests, obtains/reviews estimates and drafts related SOW, quotation/agreement documents, and finished goods inventory.
- Schedules routine status meetings with internal stakeholders (Designers, Project Managers, etc.) to ensure client schedule compliance.
- Coordinates receipt of client material (inbound) and shipment of finished goods (outbound) to client locations working closely with the freight department.
- Monitors account receivables and client past due aging and reaches out to clients as needed.
- Responsible for preparing invoices to clients with all supporting documentation (estimates, job cost report, change orders, Purchase Orders (PO) and gross margin calculations) on a timely basis.
- Reviews/obtains approval on all invoice requests prior to submitting to accounting for processing
Qualifications
- Four-year degree, preferably in business, marketing or advertising
- Five years’ experience in client services, preferably with a retail display company or experiential, advertising or creative agency
- Experience in problem solving and developing and maintaining relationships
- Excellent time management, customer service, leadership and organizational skills
- Proven ability to multi-task, manage priorities, and meet deadlines
- PC Skills with proficiency in MS Outlook, MS Excel, MS Word and PowerPoint
- Experience in face paced environment and working under tight and changing deadlines
- Able to travel as needed (travel is infrequent)
Please contact: Mark Hernick, Vice President, Client Partnerships – mhernick@artguildinc.com – Art Guild, 300 Wolf Drive, West Deptford, NJ 08086